Document Tracking and Workflow

Microsoft Groove Based Document Tracking and Workflow published on Code Plex for free! Enjoy! - http://doctrackandworkflow.codeplex.com/

Powerful yet Simple Customisable Workflow Using Groove Workspace Forms

This tool was done for a Dubai based client in the Cut & bend Steel business.

Typically for each project say the Burj Dubai, they receive documents / drawings of around 1 Giga Byte. These are dropped into a groove workspace shared by their offshore centre and are transmitted automatically and reliably by the file sharing tool.

Dubai then uses our RWS form to define different tasks and deadlines for delivery. At the offshore centre the teamleader allocates work to multiple detailers. Each of them then adds one or more Submission records indicating when the work will start and end and Dubai can see the workflow without making a single phone call to monitor progress.

There are 2 levels of approval to be followed by the offshore team and the finished drawings are returned to Dubai. There a trigger alerts the GM who obtains client consent and grants the final approval that allows the drawings to be processed for production.

The entire process is automated and requires no special IT admin or support. If any document is revised the system maintains revision numbers and also ensures that the original documents are never overwritten, thus maintaining a perfect record of the process for later billing.

The published Tool has deliberately been left open so you can see the simple JavaScript code. Users can customise the project form to apply to different businesses and developers get a bunch of very useful functions they can learn from and apply to their own designs

we are happy to share this with all so pass the word around please. The Tool is available here http://computact.web.officelive.com .

Feel free to call us for any clarifications.

regards

Ashok